Practical Requirements

The following information is provided to help presenters prepare their poster. Posters will be mounted on poster boards that will be provided. The space for each poster is restricted and it is therefore essential that posters are produced to comply with the congress size requirements.

We recommend posters to be produced as ISO1 A0 size in portrait. This is 118.9cm (height) x 84.1cm (width) (46.8 x 33.1 inches). A similar size will be also accepted. It is not desirable to put up a number of smaller sheets of paper eg A4 or letter size; however you may choose to produce a smaller poster if it fulfils your requirements. Great care will be taken with poster displays, however security cannot be guaranteed. You should ensure that the poster is not the only record of your work.

Production

Microsoft Word has a page size limit considerably less than A0. It may be possible to produce the poster on a smaller layout and enlarge it but this poses risks to layout and image quality and it is more difficult to check in advance of printing. Microsoft PowerPoint will provide for greater creativity and formatting. There are other software packages available for producing posters. Check what arrangements exist at your institution for printing posters or with a local copy shop in advance.

Content

In terms of presenting your poster you could consider using the headings given in the guidance for abstracts for research and special interest papers. However, many presenters simplify this to title, participants, introduction, purpose/objectives, methods, results, discussion, conclusions and references. References should be included, if used, but try to keep them to a minimum up to 10. Follow Guidelines for Authors. Provide information about where/how you can be contacted on the poster. There is invariably always too much text on posters. Look critically at the content when it is laid out. If there is a balance of approximately 1/3rd text, 1/3rd graphics and 1/3rd empty space, you are doing well.

Title / Heading:
The title of the poster should be the same as on your abstract. The heading should include the authors’ names and affiliations.

Text:
Your poster should be understandable without you being there to explain it to delegates. Words should be spelled out, avoiding abbreviations/acronyms and jargon.

Layout (optional recommendation)

Don’t simply use a wall of text – it is not attractive or readable. Use blocks for the text that can stand alone. That way, if someone comes up to your poster and reads only a small portion of it, it will still make sense.

Give your poster sections and allow space around your work — light and empty space attracts the eye (and the reader). It sometimes helps to lay your poster out in columns as this keeps the flow of people moving past your poster.

The text, tables and graphics should look integrated. Words and illustrations should go together – tables and graphics should be integrated within the text whenever possible, avoiding clumsy diverting segregation.

It is best to use the same typeface for all and ruled lines separating different types of information should be avoided.

Lines of text should contain about 8 to 12 words and should run from left to right. It is best to have your text left justified (with the right side ragged) as this is easier to read.

Start by doing a sketch of your poster layout and then move onto setting it out in actual size – a white board is a convenient place to work. At this stage it is still an illustration of the finished product to give you ideas for presentation. This is a good time to seek advice from colleagues.

Background

Many people simply use a white background with black text. This is easy to read, but some colour will make your poster attractive to the reader. Try to use primary colours rather than shocking bright colours. Check if your institution has a house style that must be followed. Consider what colour you want to use for text/illustrations and make sure it complements the background eg blue background with yellow/orange text.

Font

Your poster title should be readable from at least 1.8m (6ft) away. Use something like Arial 70pt font or bigger for the title. Use large fonts for the headings and for key points that focus on some of the central ideas presented. Use at least 48pt font (1.3cm / 1/2in tall). Ensure the main body of the text can be read from at least 1.2m (4ft) away. Use something like 36pt font and no less than 24pt. Use only one type of font such as a sans serif face (eg Arial) that is clear and precise. Use upper and low case and avoid using too many style changes eg shadow, bold, italics, etc. Consider accessibility guidelines to make your poster easy to read for those with visual impairments eg colour contrasts that are easier to read (for example, see Lighthouse International).